How to prepare an agenda

Put the main items at the top of the agenda and make clear what is for decision, discussion or information only.

In a cultural organisation an artistic/curatorial report should be placed at the front of the agenda rather than tucked down among less relevant matters.

Timings per item can be helpful but rely on good chairing to maintain them.

Assume that board members have read the papers in advance – when discussing pre-circulated papers only highlight the essential points.

This means that board papers need to be circulated at least a week in advance and in a format that is suitable for each member.

Only circulate papers at a meeting in an emergency.