This guidance provides a model role description for a charity secretary of the board that a charity of any size can adapt for their own organisation’s needs.
Put the main items at the top of the agenda and make clear what is for decision, discussion or information only.
In a cultural organisation an artistic/curatorial report should be placed at the front of the agenda rather than tucked down among less relevant matters.
Timings per item can be helpful but rely on good chairing to maintain them.
Assume that board members have read the papers in advance – when discussing pre-circulated papers only highlight the essential points.
This means that board papers need to be circulated at least a week in advance and in a format that is suitable for each member.
Only circulate papers at a meeting in an emergency.
This resource is aimed at supporting charities to ensure the proper procedures and policies are in place to manage the charity’s resources effectively and, where appropriate, to make changes to their charity. Published: by the Charity Commission of Northern Ireland, 2014.
A feedback statement from members of ICSA on handling minutes.