Why are good minutes important?

Minutes are the paper trail to an organisation’s decisions and are therefore important documents.

Keep these factors in mind:

  • They should not be too long, with every contribution to the discussion outlined, but contain a good précis of the debate with outcome decisions clearly noted.

  • Minutes should be circulated within 10 days of the meeting taking place; this means that actions can be undertaken immediately and those members not present have notification of the discussions.

  • It is normal practice for the chair to agree the minutes before they are circulated to other board members.

  • It is a courtesy to board members that they should be well-written as badly written minutes take much longer to read.

  • If necessary, minute takers should be given training.

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